Administrative Assistant 2 - BH

Posting Begin Date: 2024/04/23

Posting End Date: 2024/05/27

Category: Administration

Sub Category: Administrative Assistant

Work Type: Full Time

Remote: Flexible Hybrid

Location: Boise, ID, United States

Minimum Salary: 20.00

Maximum Salary: 23.00

Pay Rate Type: Hourly

Description

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

*THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.

Want to work with a cohesive team with a mission to improve the health of Idahoans within the Division of Behavioral Health? We are currently seeking anAdministrative Assistant 2in our Strategy Innovation and Community Development Bureau. This position has the option to hybrid telework between office and telework.

BENEFITS:

BEST RETIREMENT AVAILABLE IN THE NATION

We have one of the Nation's best state retirement systems (https://www.persi.idaho.gov/members-1/) (PERSI) that offers a lifetime benefit.

OTHER EXCELLENT BENEFITS

• 11 paid holidays

• Generous vacation and sick leave accrual beginning as soon as you start

• Paid parental leave (https://dhr.idaho.gov/information-for-state-employees/)

• Medical, dental, vision insurance - incredible rates! (full-time/30+ hours per week)

• PERSI Choice 401(k)

• Deferred compensation plan

• Life insurance

• Short and long-term disability insurance

• Student Loan Forgiveness (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)

• Wellness programs

• Employee Assistance Program (EAP)

• Flexible Spending Accounts (FSA)

• Wide variety of training opportunities

• Some positions offer flexible hours and/or telecommuting

  EXAMPLE OF DUTIES:

• Scheduling and logistics for numerous meetings, includes developing agendas and distributing to meeting attendees, ensuring meeting agendas and notices that fall under the Open Meeting Laws are posted as required, compiling and distributing training/meeting documents to meeting attendees prior to the meeting.

• Attend the meetings to capture notes and document complex information presented and prepare an official final document for distribution to various stakeholders as well as posting on the public facing sites.

• Arranging meeting venues and refreshments.

• Coordinates administrative activities which requires frequent contact with executives, the public, other agencies, and government officials.

• Responsible for financial transactions such as reconciling credit card purchases and other bookkeeping records, as well as processing contract specific invoices and reconciling with budget reports.

• Use of Microsoft programs – Use Teams, Outlook, WebEx, SharePoint, OneNote, Word, Excel etc.

• Additional duties as assigned.

  MINIMUM QUALIFICATIONS:

  You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

  MINIMUM QUALIFICATIONS:

Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception. Typically gained by:

• At least one year of work experience performing complex secretarial, office administration, & public relations assignments such as coordinating administrative office functions, committees, special projects, & highly sensitive, confidential, and/or political issues; applying extensive knowledge of departmental programs & objectives; independently researching, compiling, & organizing materials for executives/managers use in problem resolution. Preparing reports, handling complaints or resolving problems; composing correspondence for executive/manager on own initiative using word processing.

• At least one year of work experience inserting or retrieving electronic and/or paper file materials using a subject matter or cross-reference filing system.

• At least one year of work experience writing and editing business correspondence using prescribed format, rules of punctuation, grammar and style.

• At least one year of work experience creating, formatting, editing, printing and storing straight text documents using a word processing software program;ANDthis work experience included using word processing software to create mass mailings using mail merge functions and creating documents using columns and tables to display text and data.

Experience Interpreting, applying and explaining complex information such as regulations, policies or services. Typically gained by at least one year of work experience interpreting and explaining complex information such as policies, procedures, regulations, or laws. This experience included explaining discrepancies or having to explain to others how the information applied to their specific situations. Decision making was controlled by established guidelines and my work was reviewed regularly by a supervisor.

Experience coordinating activities requiring complex arrangements. Typically gained by at least one year of work experience coordinating complex arrangements for at least one major activity which included two or more responsibilities such as: travel, registration, accommodation negotiations, coordinating volunteers, audiovisual support, coordinating/selecting speakers, planning meals, designing forms, publicity, and entertainment.

Experience independently solving problems/performing liaison activities in a work setting. Typically gained by at least one year of work experience in a setting that required that I perform problem solving and conflict resolution with dissatisfied individuals. This experience also required that I be involved in the decision making process concerning solutions for these dissatisfied individuals.

Good knowledge of researching, compiling, and summarizing data for reports. Typically gained by at least one year of work experience that required that I independently research, compile, develop and summarize material/data for reports on a frequent basis.

Learn About a Career with DHW (https://healthandwelfare.idaho.gov/about-dhw/dhw-careers)

*PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: [email protected]

PHONE: (208) 334-0681

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.