Executive Assistant - Business Innovation, Technology and Security

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Executive Assistant - Business Innovation, Technology and Security

Salary

$2,154.92 - $3,448.15 Biweekly

Location

Denver, CO

Job Type

Full Time

Job Number

IHA 06970 04/29/2024

Department

Colorado Department of Human Services

Division

AS - Business Technology

Opening Date

05/08/2024

Closing Date

5/19/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1575 Sherman St Denver, CO 80203

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

jessica.stroman@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

Please note: This recruitment will be used to fill multiple vacancies.

This position is open to current Colorado residents only.

This job announcement will serve as an application pool for available positions that now exist or may exist in the future, including both part and full-time positions.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

Administrative Solutions

Administrative Solutions (AS) provides management and oversight for key administrative and technical services that enables CDHS to achieve their goals. It is responsible for a number of support functions to make our agency as efficient, effective, and impactful as possible. Administrative Solutions comprises Human Resources; Facilities Management; Audit; Business Innovation, Technology & Security; Emergency Management; Legal; Performance Management; Communications; Project Management; and Leadership & Organizational Development.

Business Innovation, Technology and Security

Business Innovation, Technology, and Security (CBMS) is responsible for managing the Department’s information technology (IT) providers, including relations with the Governor’s Office of Information Technology (OIT) and other agencies. The division serves as the main point of contact for departmental issues involving technology resources and needs and coordinates activities with the program staff for IT support, operations, maintenance, modernization, and implementation of new IT systems.

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CDHSCareers

Description of Job

Hybrid Work Arrangements

Please note: These working arrangements are subject to change.

About this Position:

This position provides high-level administrative and technical support which involves assisting the CBMS Product Director and CBMS team at CDHS, as well as internal and external customers by applying knowledge of and/or interpreting basic principles, rules, regulations, policies, precedents, other guidelines and objectives specific to CBMS program to resolve problems, answer questions and provide information, and/or advise others on technical program issues or matters for the CBMS. This includes planning and organizing various meetings for staff, compiling data, and preparing management reports. The position is responsible for identifying office problems or areas that need strengthening and the development of action plans to correct issues identified. This position provides support to all units reporting to the Program Director, including customer service issues, technical support, and improving relations with state employees.

Summary of Job Duties:

Product Owner Support

Works independently on a variety of functions and tasks for the Division Director on a daily basis. Executes a broad range of high-level office, administrative, and technical support to the CBMS Director.

Office Coordinator and Program Support

Provides a broad range of administrative, clerical, and technical operations support to the CBMS Director and the CBMS Team.

Budget/ Travel Manager

Manages in-state and out-of-state travel requests for Director, and Managers as needed.

Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Option 1 (Minimum Qualifications)

• Five (5) years of experience in office administrative duties related to the work assigned to the position

• Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.

Option 2 (Substitutions)

• Appropriate education will substitute for the required experience on a year-for-year basis

Conditions of Employment:

• Standard Background – Name check, TRAILS, CMS and JBITS

• Travel – Travels to CDHS sites and other locations as needed in support of Division activities.

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

Preferred Qualifications:

• Professional work experience in support of a professional staff

• Strong customer service skills

• Ability to effectively communicate both orally and in writing

• Strong organizational and evaluation skills, with keen attention to detail

• Strong interpersonal skills

• Strong project management skills

• Self-motivated

• Ability to multi-task and identify systematic approaches to solving problems

• Strong critical thinking skills

• Ability to demonstrate sensitivity and appreciation for diverse viewpoints as well as different communication and work styles

• Ability to identify and creatively resolve issues while exercising appropriate judgment

• Ability to establish and maintain effective working relationships with all partners

• Ability to analyze data and provide recommendations

• Ability to work well independently as well as in/with a team

• Proficiency in Microsoft Office Suite, Google apps, JIRA, Smartsheet, others

  APPEAL RIGHTS:

  If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

  An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

  For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

  Supplemental Information:

  The following must be submitted at time of application for this position. Failure to attach the following documents will result in your application being rejected.

• Current resume

  Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; your cover letter and resume will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all of your relevant experience in the work experience section on the application itself. Applications left blank or marked "SEE RESUME" or "SEE ATTACHED" will not be considered.

  Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications and you have attached the appropriate documents, you will be invited to the comparative analysis process.

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please contactJessica.stroman@state.co.us

Please Note: As part of the Comparative analysis process, candidates who meet the minimum qualifications may be required to take and pass on online skills assessment test. Notifications, as well as instructions will be sent via email so applicants are encouraged to continually check for emails.

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

  *Some positions may qualify for the Public Service Loan Forgiveness Program. For more

  information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

  Our Values:

  We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

  Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

  We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

  Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

  We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

  Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

  We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

  ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

  THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application?

• Yes

• No

  02

  The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

• This information is available to me and I have read this information.

• I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

  03

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

  04

  If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.

  05

  Please describe your previous executive and/or administrative support experience related to this position including how many staff you supported and what kind of travel or other support you provided.

  06

  Describe how you manage an executive's schedule when there are conflicting appointments.

  07

  Please describe your experience using 1) Microsoft Office Suite, 2) Google apps, and 3) JIRA, 4) Smartsheet. Please submit a response for each of the above. You must include duties performed, where experience was gained, and mm/yy - mm/yy. Statements such as "see application" will not be accepted in lieu of a response.

  08

  What strategies do you use to manage travel arrangements, ensuring efficiency and cost-effectiveness?

  09

  An updated resume must be attached to your application will be rejected due to incompleteness. Did you attach a current resume to your application?

• Yes

• No

  Required Question

Agency

State of Colorado

Address

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Website

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