Description

HR/Payroll:

• Process new hires and maintain employee records, including training documentation.

• Administer weekly payroll, including deductions such as child support and garnishments.

• Prepare and file quarterly and year-end tax reports (e.g., 940, 941, W-2’s, 1099’s, 1095’s).

• Manage Work Comp claims and health benefits administration.

• Handle retirement plan administration.

• Generate OSHA reports.

GL and Financial Monitoring:

• Perform journal entries as needed and review Income Statements and Balance Sheets.

• Monitor financials and assist in outside CPA reviews and yearly audits.

• Manage fixed assets list and oversee Workers Comp yearly Insurance Audit.

Accounts Payable:

• Execute full-cycle accounts payable processes, including issuing purchase orders, matching, coding GL, and processing payments.

• Handle vendor credit applications and maintain vendor records.

Job Cost and Bank Reconciliation:

• Code GL and job/phase coding related to billings, accounts payable, and payroll for Job Reports.

• Reconcile bank accounts and process credit card payments and ACH payments.

Accounts Receivable and Contract Administration:

• Invoice service department work orders and manage collection calls.

• Invoice contract jobs with AIA standards and manage lien waivers.

• Execute contracts, change orders, and progress billings through AIA standards (G702/G703).

• Close out documents and warranties and maintain WIP reports.

Additional Responsibilities:

• Create and file monthly state sales tax reports.

• Oversee business license applications, renewals, and contractor’s licenses in other states.

• Manage vehicle management and general administrative duties.

• Familiarity with software including Sage 50 Quantum Accounting, Microsoft Office, Adobe Acrobat, and AIA programs.

• IT and Accounting System maintenance/Updates is a plus.

• Notary certification and 10-key by touch skills are desirable.

• Attention to detail, accuracy, and quality in maintaining auditable records.

• Initiative as a self-starter and ability to prioritize work to balance multiple projects and deadlines

  Requirements - Proven analytical skills with ability to implement solutions and vendor management experience with good organizational skills

• Commitment and abilities to meet critical business deadlines

• Strong communication and social skills and able to receive criticism well

• Observant, accurate and able to thrive in a fast-paced environment

• Excellent organizational and multitasking skills

• Self-starter, ability to identify issues and resolve problems

• Year end closings experience

• Well-founded grasp of Construction Accounting

• Auditing experience preferred

• AIA Billing experience desired

• Proven knowledge of General Journal

• Practical knowledge of Form 1099

• Command of Job Cost

• Journal entries experience

• General familiarity with bank reconciliations

  • Progressive accounting experience, including as a Bookkeeper preferred

• Experience working in a dynamic and changing company environment a plus

• Excellent analytical, quantitative and social skills

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .