This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6462750

Job Summary

Mohave County Development Services Department is currently recruiting for an Office Assistant Senior in the Kingman, AZ location.

This is one classification in a progressive series of Office Administration positions which performs intermediate to advanced level administrative support and clerical work. Work includes concentrated technical or specialized work assignments that cannot be learned in a brief instruction period. This knowledge requires particular training and/or work experience in the specific division/department assigned or comparable agency. This classification is distinguished by the complexity of work allotted, knowledge required and level of responsibility.

REPORTS TO

Work is performed under general supervision and direction of a higher level of authority. Work is reviewed through observations and evaluation of work performance and tasks completed by the incumbent.

SUPERVISION EXERCISED

Oversees technical work and /or provides training of assigned personnel.

Essential Job Functions

Duties may include, but are not limited to, the following:

• As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees.May assist in interviewing and screening applicants and recommending disciplinary actions.
• Establishes work procedures and priorities.
• Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel.
• Establishes and maintains standards, procedures, and techniques for efficiency of work.
• Researches and remains up to date with state directives and statues applicable to the assigned department /division using appropriate resources.
• Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications.
• Coordinates meetings and takes minutes.
• Establishes and maintains filing, indexing and cross-referencing systems.
• Review incoming and outgoing computer data for accuracy, completeness and quality.
• Scans and faxes related documents.
• Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc.
• Maintains purchasing records or reports, allocates expenses and prepares expense reports.
• As required, pays invoices, tracks budget, and prepares change orders and payment applications.
• Receives and processes routing requisitions for department.Allocates items to a variety of accounts according to prescribed classifications.
• Verifies and checks work for completeness and accuracy, and resolves errors and omissions.
• Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records.
• Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports.
• Prepares submittals for review and tracks assigned projects.
• Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors.
• Performs assigned research for the delegated area.
• Operates common office machines to include computer keyboards and related peripheral equipment.
• Present and conduct themselves in a professional manner at all times.
• Communicate in a courteous a nd helpful manner as well as clear and concise manner at all times.
• Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate.