Job Description

ONLY PERMANENT CITY EMPLOYEES IN THE CLERICAL ASSOCIATE TITLE AND EMPLOYEES IN COMPARABLE PERMANENT CIVIL SERVICE TITLES ARE ELIGIBLE TO APPLY

The NYC Financial Information Services Agency - Office of Payroll Administration (FISA-OPA) seeks to hire a Payroll Officer to serve in the Human Resources unit. We seek a dynamic and proactive candidate with excellent analytical and problem solving skills who will be responsible to:

• Process, review and research payroll and personnel information, preparing appropriate forms and reports to certify the agency's bi-weekly and supplemental payrolls for processing and certification by the Payroll Funding, Certification and ACH unit; ensure timely pick up and distribution of paychecks and pay stubs to eligible current and former employees.

• Review payroll actions as requested, by examining payroll, conferring with relevant staff, researching payroll controls, records, clarifying, initiating corrective action, as required, in order to ensure accuracy of the payroll.

• Review, monitor and update Equity Panel payroll transactions by reviewing NYCAPS title specifications, PMS and non-managerial contracts and RMDS reports; initiate corrective action plan and/or follow-up with HR, in order to ensure additions-to-pay are accurate and processed timely for employees.

• Prepare periodic payroll reports by researching materials and composing responses. Review CHRMS, Pi and RMDS reports (160 and 161 reports, among others) and procedures, in order to provide requested information.

• Respond to requests for information concerning payroll, or other priority data, by obtaining relevant information and communicating data by phone or other correspondence.

• Draft letters, memos and other correspondence, regarding salary adjustments, contractual increases, additions-to-pay, payroll recoupments, deductions and fees, using agency formats, in order to communicate the required information.

• Prepare Managerial Lump Sum payments, ensuring managerial leave summaries are accurate and up-to-date; researching and compiling required data, tabulating data according to prescribed procedures, in order to process accurate payment of leave balances to separated managers.

• Coordinate and maintain control of non-Managerial Performance Evaluation tracking system (using ePerformance) by receiving, keeping records, transmitting requests, notifying appropriate administrative staff, preparing appropriate forms and memos, in order to relay information to management and managers.

• Process Workers' Compensation transactions; review and research payroll and personnel information, prepare appropriate forms and memos, in order to enter transactions in the Workers' Compensation System (WCS).

• Perform special projects, as assigned.

Preferred Skills:

• Must be a current City employee who is permanent in the Clerical Associate title or a comparable title.

• Expertise in Citywide payroll policies and procedures

• Excellent analytical skills and the ability to interpret and apply policies as required

• Excellent math skills involving addition, subtraction, multiplication, division, percentages and arithmetic calculations

• Proficiency in the Payroll Management System (PMS), Payroll interface (Pi), Report Management Distribution System (RMDS), City Human Resource Management System (CHRMS), New York City Automated Personnel System (NYCAPS) and Workers' Compensation System (WCS)

• Proficiency in Microsoft Word and Excel

• Excellent written and verbal communication skills

Additional Information:

#O-145

To Apply:

Applicants may visit the Jobs NYC website: www.nyc.gov/jobs and apply to Job ID: 629442. While all complete applications will be given consideration, only candidates selected for an interview will be contacted.

Hours/Shift:

35 Hours/Day Shift

Work Location:

5 Manhattan West, New York, NY

Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.