Overview

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

Responsibilities

The Secretary performs a wide range of secretarial duties and coordinates office procedures in support of the Nursing Education Program at Middlesex College.

• Utilizes good communication skills at all times. Answers telephones in a professional manner and responds to inquiries via telephone or email. Routes all telephone calls and visitors to appropriate faculty members.

• Communicates with Program Coordinator and faculty daily. Complete a variety of typing such as letters, reports, minutes, and course quizzes. Proofreads all information, revising and correcting as necessary, to ensure accuracy prior to submission or distribution. 3. Assists present and prospective students with answering inquiries and questions regarding the nursing program.

• Attends new student orientation. Maintains all graduated and current student files. This includes maintaining active students' electronic medical clearance documentation. Communicates with active students by electronic communication and/or in person, to ensure completion of all requirements within scheduled due dates. Immediately notifies Program Coordinator and/or Program Director of student's non-compliance with medical clearance documentation.

• Maintains appropriate departmental and student records in accordance with accreditation standards and to ensure the expeditious retrieval of information Assists in compiling and maintaining documents using electronic platforms.

• Opens, reviews, and routes incoming mail to appropriate department staff twice daily. Coordinates departmental outgoing mail.

• Works with Middlesex College departments, HMH departments and outside vendors to ensure accuracy and timeliness of the Nursing Education Department's needs. 8. Meets commitments, works independently, accepts accountability, handles change, sets personal standards and stays focused under pressure.

• Other duties and/or projects as assigned. 10. Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.

• At least one or more years of secretarial experience

• Experience with Microsoft Office Outlook, Excel, and Word or applicable software applications.

• Excellent verbal and written communication skills

Job ID 2024-146763

Department PA-SCHL OF NSG

Site Raritan Bay Medical Center

Job Location US-NJ-Perth Amboy

Position Type Full Time with Benefits

Standard Hours Per Week 40

Shift Day

Shift Hours varies

Weekend Work No Weekends Required

On Call Work No On-Call Required

Holiday Work No Holidays Required