Summary Medical Record Technician positions will report to the Medical Records Administrative Supervisor of the Health Information Department that is located at the Phoenix Indian Medical Center located in Phoenix, AZ. Serves as Medical Records Technician, Health Information Management, performing a full range of well -established clerical and technical work essential to the day-to day operation involving processing and maintaining medical records for compliance with regulatory requirements. Responsibilities Retrieves patients' medical records in advance for scheduled appointments and walk-in requests for clinic visits. Responsible for generating, creating, printing and attaching routing slips to each medical record. Retrieves the medical record(s) needed for the clinic from various hospital stations, offices Prepares and files appropriate routing slips for all clinics records. Assembles medical records in proper sequence in preparation of clinic appointments and chart review requests. Reviews all documents returned with the patient's record from the clinic to ascertain filing of the document or scanning of the document; and re-files health record in terminal digit order. Performs duties related to the receipt, scanning, indexing and transfer of health and administrative information to assure formation is integrated into the Veterans Health Information Systems Technical Architecture (VistA). Responds to telephone inquiries from professional staff requesting specific information. Obtains patients' medical records from the department and other hospital sources to various requests received from physicians, hospital personnel, administration, Patient Referred Care (PRC) mental health, field clinics, and other IHS facilities. Requirements Conditions of Employment Must pass pre-employment examination. Selectee may be subject to a probationary/trial period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes. Confidential Financial Disclosure Form required. On-call hours or standby duty may be required. Measles and Rubella immunization required for selectees born after 1957 and seasonal influenza immunization is required for all staff working in Indian Health Service health care facilities. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process. Qualifications To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: GS-05 Grade Level: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level GS-04 in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: reviewing medical records in a clinic or hospital setting insuring files are complete and documents are filed correctly; scanning documents into an electronic health record; & preparing correspondence for fax, mail, or personal pickup. OR A completion of four (4) years of education above the high school level OR; A combination of education and experience that when combined fully meet the minimum qualifications for this position. Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience requirement. The total percentage must equal at least 100 percent to qualify an applicant for GS-05 grade level. GS-06 Grade Level: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level GS-05 in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: receiving, scanning, indexing, and filing of non-electronic medical and administrative information and forms; ensuring clinical and administrative forms are scanned and integrated into the Resource and Patient Management System (RPMS); & conducting quality audits and verifying the integrity and overall quality of scanned images. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within closing date of the announcement. Education When there is a positive education requirement, or you are using education to qualify as a substitution for experience, transcripts (unofficial) are required at the time of application to verify that you meet the educational requirement or substitution. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. This position is covered by a Bargaining Unit. This position has promotion potential to the GS-06 grade level. Promotion to the next grade level is at management's discretion and is based on your demonstrated ability to perform the higher level duties, the continuing need for the higher level duties, and "Regulatory/Administrative" approval. Promotion to the next higher grade level is not guaranteed and no promise of promotion is implied.