Project Coordinator - Project Management Support

Job ID

156335

Posted

23-Feb-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Construction, Design, Project Management

Location(s)

Dallas - Texas - United States of America, Phoenix - Arizona - United States of America

About the role

The purpose of this position is to provide administrative support to the Project Management team. The ideal candidate will have a background in the financial industry and will have excellent written and verbal communication skills coupled with proven knowledge of processing financials, project closeouts, budgets, invoices, and purchase orders. You must be in one of the two posted locations to be considered for this job.

What you’ll do

• Oversees project documentation and coordinates documentation revisions and distributions.

• Prepares standard project status reports for project delivery team or work group, client, and management. Reports typically include status updates, budget, schedule, and risk.

• Schedules meetings and communication plan(s) regarding projects among teams and/or clients.

• Coordinates change orders, change directives (CD), and contemplative change notices (CCN) with consultants and vendors.

• Contract administration, including attending tender openings and recording results, issuing letters of acceptance, and updating tender tracking log.

• Enters project status updates, schedule updates, and cash flow forecasts into project management technology tools.

• Processes documentation for project commitments (i.e., Agreements, Contracts, Work Authorizations, Purchase Orders).

• Prepares and reviews invoices and payment applications for processing in accordance with compliance requirements as per established governance of clients.

• Assists in all project close-out procedures receipts of required close-out/turnover documents, and compliance with close-out checklists.

• Coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals.

• Supports Project Manager in maintaining project metrics for SLA and Key Performance Indicators.

• Coordinates with project administration functions (i.e., meeting minutes; budget tracking; schedule updates; move management; closeout).

What you’ll need

• A high school diploma or General Education Degree (GED) is required.

• Minimum of two years of experience in a senior administrative role with a financial background.

• Proficient with Microsoft Excel and PowerPoint is required.

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

CBRE offers excellent and comprehensive benefits including Health Insurance, 401(K), Dental, Vision, Life insurance, and more!

We lead by example, guided by the needs of the cities we inhabit, the communities we build and the world we live in.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccomodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)