Description

A company in The Woodlands is looking for an Experienced Executive Assistant for a contract to hire opportunity. This will be an in-office role and will require a minimum of 5 years’ experience supporting C-level at a large organization as well as working with a board of directors. If you are interested and qualified, please apply today!

Responsibilities:

The Executive Administrative Assistant’s responsibilities include, but are not limited to:

• Maintain schedule/calendar and email for Executive team member

• Prepare a variety of analytical reports and dashboards for the team and support agencies.

• Compose and distribute letters, memoranda, and other correspondence.

• Provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages.

• Manage all invoices and month-end budgeting process.

• Process expense reports for entire team through the online portal.

• Assist with miscellaneous departmental processes and projects.

• Secure appropriate approvals for variety of documents and ensure timely processing of documents.

• Compose and distribute letters, memoranda, and other correspondence.

• The strictest confidentiality is maintained in all areas, discussing any issue only with the appropriate individual with prior approval.

• Arrange travel for executive management and department.

• Provides secondary support to the reception desk (to include greeting guests, distributing mail, arranging company travel, and other duties as needed).

• Other assignments, as dictated by business needs.

• Print and compile daily and monthly reports

• Prepare quarterly presentations using PowerPoint and Excel.

• Converting PDF files to Word or Excel.

  Requirements

Qualifications:

• 5+ years’ experience in an administrative capacity, supporting executive level management. Experience working with a board of directors.

• Associate or Bachelor degree preferred.

• Must be ok to be in office Monday- Friday, 8-5pm or 7:30am-4:30pm.

• Demonstrated ability to multi-task and manage multiple projects simultaneously.

• Exhibit strong organizational skills and be detail-oriented.

• Possess excellent communication skills and be customer-service oriented.

• Exhibit strong computer skills with demonstrated experience in Microsoft Office products with a focus in Word, Excel, and PowerPoint.

• Ability to maintain confidentiality

• Some Audit experience is a plus

• Adobe and VISO experience a plus

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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