This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11886083 Business/Administrative Associate

Department of Materials Science and Engineering

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Department of Materials Science and Engineering (MatSE) at the University of Illinois Urbana-Champaign (UIUC) seeks to hire a Business/Administrative Associate to provide support to the business/finance and research administration functions of the department.

What We Do

MatSE is one of the largest materials departments in the nation, with \600 undergraduate and graduate students. You will join a small but mighty team of business professionals working together to support MatSE faculty and staff. As a member of our team, you will enjoy a challenging, cooperative work setting. We welcome individuals who thrive in a fast-paced environment, enjoy working autonomously but also collaboratively as a member of a team, and who demonstrate a strong commitment to their work.

You will also become an Illinois professional at UIUC and be part of a dynamic and diverse community dedicated to making a positive impact on both local and global scales, advancing knowledge, and fostering creativity. Learn more about why YOU should join us at UIUC.

What You Will Do

Business Operations

Oversee the end-to-end procurement process including purchase orders, p-card and t-card purchases, sole source purchases, solicitations, standing purchase orders, contracts, non-conforming orders, cancel/replace, and vendor information utilizing iBuy, Contracts+, Banner, P-Card, and various OBFS applications.

Prepare and submit travel and employee reimbursements in Chrome River to ensure compliance with corporate card and reimbursement policies.

Act as proxy for Charge Code reviewer as assigned, review and approve transactions in the Chrome River system to ensure compliance with corporate card and reimbursement policies.

Manage payments compliance: special payments, deposits, wire transfers, ACH payments, and foreign national payments.

Process Journal voucher transfers and other miscellaneous accounting requests.

Manage receiving and delivery of packages and process related packing slips.

Manage monthly reporting tasks : F&S billing reports, encumbrance management, etc.

Review and reconcile graduate research assistantships.

Lead updates and maintenance for MatSE Business Office processes.

Act as a back-up to other Business Office Personnel as needed.

Manage Business Office walk in traffic, including visitors, faculty, and deliveries.

Research Administration

Analyze, reconcile, and identify necessary corrections for monthly grant financial reports.

In consultation with faculty members, assist with non-technical proposal documents both at proposal stage and on an ongoing basis (Current & Pending documents, Collaborator Documents, and Biographical Sketches).

Assist with semi-annual confirmation review and completion.

Lead sub-award management processes for sponsored projects, including invoicing, reporting, and overall compliance.

Assists with close-out processes upon grant end dates.

Perform other related duties as assigned to further the mission and goals of the department.

Manage Principal Investigator effort reporting related to research grant portfolios.

Highlights

Be a part of a highly functional, supportive, and fun team!

Do rewarding and meaningful work, supporting some of the brightest minds in the world.

Serve in a well-respected, trusted, and valued role in our campus community.

Lead and participate in impactful initiatives, helping to shape MatSE processes.

Benefit from a strong and supportive onboarding journey that will set you up for success in this role.

Support the innovative MatSE faculty and staff in their teaching and research endeavors.

Minimum Qualifications

Bachelor\'s degree in business administration, management, or a field related to the position.

Three years of professional business, financial, and/or managerial work experience.

Demonstrated procurement experience at the University of Illinois.

Preferred Qualifications

Three years of experience with Illinois Procurement and/or finance experience with a working knowledge of Banner, iBuy, Contracts+, P-card, and Chrome River.

Experience working with Principal Investigators, University Payables, Corporate Card Office, and University Purchasing,

Two years of professional-level accounting, managerial and/or business experience, including one year at an administrative level.

Demonstrated experience working in a complex business, academic, r